South Dakota Science Teachers Association

 
  Minutes

  

2009
((Click here for 2010))

SDSTA Fall Meeting
August 10, 2009  2:00pm cdt
DDN

Agenda

1.     Call meeting to order

2.    Old Business

3.    New Business

a.    Review of Conference SDSTA meeting and executive meeting

b.    Speakers for 2010 conference

c.    Attendance up—

d.    Sign up for registration table

e.    Input referring to final session- roundtable

f.    Changes/ Printing of by-law amendments

g.    $$ for National trip for President

h.    Regional in Minneapolis

i.     Additional new business

4.    Adjournment of meeting

 

Executive Joint Board Meeting
SDCTM and SDSTA
February 7, 2009
3:44pm-6:45pm

 

Present:
Conference Coordinator Jean Gomer; Vendor Coordinator Mark Farrand; Hospitality coordinators Marcy Farrand and Brenda Murphey; Technology Coordinator Bill Gripentrog; SDCTM President Cindy Kroon; President Elect Jay Berglund; Vice President Steve Caron; Secretary Brenda Danielson; Treasurer Diana McCann SDSTA President Ramona Lundberg; President-Elect Molly TenBroek; College Liaison Larry Browning; Secondary Liaison Julie Olson; Middle School Liaison Nicole Keegan; Communications SDSTA Newsletter Advisor James Stearns; SDCTM Newsletter Editor Sheila McQuade

Absent:
SDSTA Past-President Micheline Hickenbotham; Treasurer Brant Miller; SDCTM NCTM Representative Allen Hogie

I. Dinner reservations - Check…thanks Nicole. 12 attending

II. Evaluations

a. Read and pick out things to add to the agenda
All evaluations reviewed…overall good feelings toward conference

b. Draw for free registration  
Loren Wipf from Mobridge-Pollock Schools
Loreen Schomacher

c. Attendance report
Molly…attendance good for k-12 session attendance…10 or less when focused on one area.
More in attendance when focus was less geared to grade level. Jean will look at sessions which appeal to everyone across the board and focus on at least 2 categories rather than circling 3-4…have them with fewer options. to prevent from

d. What was good?

e. What needs attention?
Time between sessions

III. Financial

a. Steve…2007 income of $22,084 expenses of $18, 050
234 total registrations 2 on Saturday
This year, 2009, 291 with vendors
237 pre-registrations 2 on Saturday numbers up 40

b. Seed money
Ramona defines seed money for clarification…conference money saved before the ˝ ˝ split between SDSTA and SDCTM after conference expenses have been paid.
Ramona makes motion to increase seed money to $7000 and Cindy seconds the motion. Motion carries.

c. Crossroads bill
Brenda is absent from meeting conversation. Negotiations have been had for selling the Crossroads Hotel. Manager has resigned since Christmas and the hotel has been working with off site manager since then.
New ownership in the restaurant
Rooms and meals are hard to compare bottom line of bill year after year due to changes.

d. Pearson breakfast
Pearsons will help with breakfast cost.

e. Holt-no funding

f. Pepsi matches canisters and cups and waives fees on set up and delivery…this will continue unless otherwise objections

 

IV. Old Buisness

a. Back to the HEC?
Yes, we will be back next year. $70 for all rooms up $3 from last year
Free complementary suites
Pricing available one year in advance
Meeting spaces and audio complementary
Jim Perry is in our corner if needed with TIE for technology next year’s conference during 4th 5th and 6th of 2010

b. Rooms
Comfort Inn and Best Western are owned by the same people and rooms will be available for next years conference
Problems with breakfast, buffet not an option…they will try to open at 6 with more staff on hand.

c. Registration
Slow and leisurely built up to 8-8:30 registration.
Suggested that this would be a good time for two presidents to walk the entrance area and welcome people as they came in and offer guidance if needed.
**When there is a problem with registration, rather than just leaving a number of the individual, we will make colored sheet of paper (red) which has number of individual needing help which will be given to the individual and informs them to clarify problem at the bar…except we will not call it the bar any more.
**Sheila has Jean’s official map and will return it to her when she makes a new map for the conference with directions for registration desks..etc…
**Steve would like one more person in the bar offering directions…Jean will be the person…
     a. Main tables…James
     b. Bar…Steve
Form changes…
Two presidents should explain in presidential letter why conference prices are reasonable…we don’t pay speakers and that is why we keep prices low…Marcy suggests that non-educator speakers as featured speakers should not pay…they must fill out registration forms and registration paid by somebody
     *Elementary $5 Middle $20 High School $20 Post Secondary $20 Student $5 Retired $5
Four scholarships available
Pre-service teachers were well represented at conference this year

d. Signage
Chamber of Commerce…Millie had them and she usually puts them up
Steve wants 50 sheets of name tags (CofC has relocated)
Discussion about registration prices decision to stay with prices and reevaluate next year
Discussion on raising non-member dues $10 for non member…we will not waive registration dues but have one join for elementary member then registration will still be under $50 limit…everyone is OK with that

e. Printing
1300 yellow forms 100 left over and 60 used or consumed
James sent 2 for Jr High and 2 for each elementary school in the state.. each principal of each school received a registration
Colleges got two as well…James clap clap…
300 booklets ordered James put dark arc across the top of logo…nice job
Sheila will add map to booklet for next year
James will handle brochure next year..and booklets
Nice compliments on blue sheet and will do again next year
Math wrap up grade level
Eliminate two hour sessions
30-40 booklets will go out Thursday night for early arrivers, or maybe at sharing session

f. Lanyards and bags
Taken care of by Chad

g. AV Equipment
Bill Griepentog…nice job Bill..next year start with TIE
Forms…take off projector/dvd…put on sheet not to touch the projector unless requested
Chad offered to share his projector as long as he could stay in the same room for his presentations
DOE could offer projectors if signed for damage
More damage occurs moving from one room to another… it would be best to have one in each room which means we will need 14
Change time between session to 15 minutes add 10 minutes to time in morning and afternoon…bump lunch to 12:30-1:30 so there will be an hour before the next meeting which would start at 1:45-2:55…
Host from 6-7
Try popcorn again next year.

h. Speaker form changes
write better descriptions or have more room to write
safety guidelines…ada??
Amendments made to form on group effort
Continue to recruit elementary teachers/presentations

i. Vendors
Mark
…dusty tables and chairs
one more vendor than last year…they paid $1500
vendors thrilled with attendance on Friday and nothing but good responses
add email address on vendor form with contact information
DOE waive table fee on paying for table if they are non profit group
Change time so vendors can set up early 1:00pm Thursday to 3:00pm Sat
Request to helping host the hospitality next year…Gizmo (?)
Emphasize to turn in request early because of early press release
Little tables around registration was nice...remember this for next year.
Prices remain the same

j. Laser pens
No dates? No presenter?...we should leave them the same
k. Recruiters…no one came this year…called one and got a laugh
l. Share the Classroom Treasures great success…make it like a yard sale…

V. New Buisness

a. Holt-reception, alternatives…could we pay for it? Cash bar? Funding from Daktronics…Larry or Ramona will check into this. People to approach?? TI…Promethean…
Thoughts on having vendors write off time for credit offerings and make questions for those who want credit to go to vendors with questions.

b. Brochure about next year? Talking points to get budget aligned ahead of time…Will do it again next year.

c. Who will we put brochures out for? Should we monitor what brochures go out and make sure they are not in conflict with vendors

d. Post video on teacher tube…Al Hoage’s idea to share on Utube. He is not present to visit about this, but he has gotten permission from all presenters.

e. Pre-service teachers…
Letter from Cindy and Ramona
Chris Larson and Matt Miller to talk to people on their way home
Not many veteran teachers there for question/answer session
2 mentor teachers for science out and ?? for math
2 groups came from SDSU…High School math and science people

Schedule session for Saturday and make sure to have three major areas covered so students are being taken care of. Math students could get a scholarship because they are looking to increase math membership. Bill will look into this. Free conference registrations for lst year teachers.

Any other business????

Marcy…yes…wondered at science meeting if it would be helpful at some point in this year to have joint DDN sometime in fall to plan conference…September evening…remind us of some things we said we would do. Molly would set up session and let her know what site to set in. Jean, Ramona, and Cindy will pick a date and send it out in email.

Email agenda…create distribution list and mail them out…

Meeting over  6:45pm

 

 

SDSTA Meeting
Huron, SD
Februrary 6, 2009

President Ramona Lundberg calls meeting to order at 3:49pm

Brenda Murphey read minutes. Micheline voted to approve. Molly seconded. No opposition. Motion passed.

Attendance up 50 attendees…110 different presentations….more appealing…weather helped…Ramona thanked the presenters

Ramona said we are continuing to support the Balk Eagle

Micheline COPUS Year of Science 2009

elementary math meeting at same time so cancel tomorrow’s session

website is great

organization should become a member for the science year 2009.

this month is evolution and Ramona will do this.

Ramona thanks hospitality committee to sprucing up the Crossroads.

Ramona encourages attendees to fill out evaluation forms. We do read each and every one and they are discussed. There is a drawing for people who do this

Midwest regional in Minneapolis next fall October 29-31, 2009

Presidential Awardees Nominations are open all is on line…worthy candidates should go to Ramona. I think it is a worth while effort.

Ramona said Holt is no longer sponsoring the hors d’oeuvres budget cuts…if you know of anybody with money…maybe Sanford

Ramona…Science advisory board DOE no longer has a science advisory board. Micheline identified the fact that there is a board who meets as needed to put together protocol for science…there will be reading recommended so we know the materials. They did not meet this year because the focus on the new person as a secretary. They did not get a good grade from the federal gov so they are working on protocol.

Ramona said they particularly need elementary teachers who do science because the DOE is often looking for people

Brant treasurers report
     $1000 ahead of last year
     not as much spent on travel during summer or travel to national
     CD’s in good place Great Western Bank…checked around and they are in a good place
     Income is memberships and conference
     Checks have been consistent over the year
     Postage printing expenses
     Science Fair Awards $120
     Honorariums to James and Pam for newsletter
     Quiet year for budget

Additions or corrections
     Motion to approve by Molly seconded by David no opposition

New Business
     Survey last year addressed change in dues elementary remain at $5 and new member $20
     Bylaws 5, 5, and 20 dues as one motion and other changes as…

Other question

Motion to do dues as Janet Wagoner
     Seconded by Julie Olson all in favor no oppositions

October meeting over DDN on constitution and by laws ratified in 1980…some changes made to spring and winter meetings changed 3 years ago. Discussions had as officers Section 2 page 2 we don’t have a NSTA liaison that is the president so changes need to be made and that is what we did on pg, 2,3 or additions reflected or deleted Section 2 Article 6 committees hospitality and vending

Questions suggestions by membership…no one said anything

Motions to accept changes
     Kristen Gonsoir seconded by Jerold Grayot motion carried
     Betsy Burtzlaff discussion Article 7 Section 4 pg 3 also delete NSTA liaison
     Article 4 Section 1 also NSTA liaison needs to be removed

Amend the motion to change the amendment
     Strike the NSTA liaison
     All in favor
     Motion carries

Vote to amend the constitution and bylaws with amended
Sam motioned, Micheline seconded all in favor

Speakers for 2010

Larry Browning has ideas for speakers for next year. Even years we are responsible for feature speaker and banquet

d. Wrap UP session on Saturday to get anybody here to have opportunity for feedback to us and attend the session at 3:00 one for math and one for science

e. Summer meeting by DDN met in October and meeting went very well
Monday Aug 10, 2009 2-4pm central time 1-3pm mountain time
Contact Molly or any of the officers to get set up and attend
Marcy passed out minutes from last summer’s session to encourage anybody else to attend
If problems exist with updating we may have to change time

Open forum (?)

  1. Molly questioning a university offering a 2-3 day workshop and getting a credit for Safety Institute from Flinn…??? Lab safety chemical safety We are due for another safety How many interested?? at least 12 showed interest with raised hands
  2. Mark correct he old minutes from summer meeting change $10 to $5 …he had a mistake
  3. Larry Browning NOycE scholarship…pay junior and senior year $10,000/year for a total of $20,000 NFS has given money to pay science teacher Larry would prefer physics major but would accept any science or math. Award winner would work in high needs area for number of years grants supports. REMAST (rural enhancement of math and science teachers) A few more years for this to work. SDSU got the money for 16/year.
  4. Micheline, Marcy and Mark did audit of the treasurers…went through boxes of folders and everything is up to date and confident that we are in good hands with leadership. Decision to change from plastic to fire proof boxes…non-profit status. Also make copies of important copies with Mark so we have a back up plan if we should need. Very well organized. Clap clap :o)
  5. Motion to adjourn by Molly, seconded by Harlan Heitz. No opposition…Motion carried and meeting closed 4:35pm